The MoonWalk London 2023 Volunteering

Group Name

Please enter the name of your Company / Charity / Group

Current Price
�	0.00

Primary Contact / Team Leader

Emergency Contact Information

Please provide the details of someone who we can contact in the case of an emergency for all members of your group.

Emergency Contact Name *

Emergency Contact Phone Number *

When Can You Help?

If your group contains Young Volunteers, under 18's are not allowed to help overnight or on the route.

Please select the time(s) your group would like to help. *

Saturday Evening (approx 6pm - Midnight)

Saturday Overnight (approx 8pm - Finish Time Flexible)

Sunday Morning (approx 5.30am - Midday)

Role Preference

Please select the area(s) you would like to get involved in! We cannot guarantee you a particular role.

How did you hear about us?

How did you hear about Volunteering at Walk the Walk?

Primary Contact

I understand that:

• I am responsible for this Group of Volunteers and will ensure the Team Leader is in attendance for the duration of the Teams shift.

• I will receive all correspondence for all the Volunteers in this Team.

• It is my responsibility to share all key information with the rest of the Team.

• The emergency contact details I have provided will be the Emergency Contact for all members of this Team.

• It is my responsibility to have all Emergency Contact Information for all members of this Team.

I have read and understand the Terms & Conditions *

Communicating With You

As part of your entry you have given us your personal data. We will use this to communicate with you about the event from now until nine months following the event in order to ensure that you have all of the information you need. We do not need your consent in order to send these updates as this is covered by the contract between you and Walk the Walk in Action Limited. After nine months has passed we will continue to provide you with updates about Walk the Walk and our events, including but not limited to the MoonWalk, again we do not need your consent as we undertake this processing on the basis that this is in both your and our legitimate interests. You can find out more information about this in our data processing information statement on our website, which can be accessed here: https://walkthewalk.org/privacy

I have read and understand the Terms & Conditions *

Volunteer Policy

WALK THE WALK IN ACTION LIMITED

TERMS OF VOLUNTEERING AT A MOONWALK CHALLENGE

The important stuff you need to agree to whilst Volunteering at the MoonWalk!

Please read the following terms and conditions carefully as they are the terms on which the agreement between you and Walk the Walk in Action Limited will operate - we are not intending to enter into a contractually binding agreement in this document but reflects the hopes and intentions of Walk the Walk in Action Limited and you as a Volunteer and is designed to keep you safe whilst you are Volunteering at The MoonWalk.

The MoonWalk London LIVE 2023 (the Event) is provided by Walk the Walk in Action Limited, a company limited by shares, registered in Scotland with company number SC201976 whose registered office is at 5 Atholl Crescent, Edinburgh, Midlothian, EH3 8EJ (Action).

Action is a wholly owned subsidiary of Walk the Walk Worldwide, a company limited by guarantee and a charity registered with the Office of the Scottish Charity Regulator under Charity Number: SC029572 (WTW).

THE EVENT - Is a Power Walking challenge which takes place over night. You will have the choice of the level of commitment that you wish to Volunteer at, in one or more of our timed shifts.

VOLUNTEERING - Is an essential part of the MoonWalk process, without our team of Volunteers it is impossible to operate the Event. Volunteers are given a wide range of tasks including but not limited to, acting as a marshal, driving support vehicles, assisting the team at Action to deliver the Event, and supporting Walkers and cleaning up. No payment is made by Action or WTW, although food is provided to Volunteers when they are in MoonWalk City. You will not be an employee of Action or WTW (Volunteering).

CONFIRMATION OF YOUR APPLICATION – You will be notified within fourteen (14) days once your application to Volunteer has been received.

MAKING CHANGES TO YOUR INFORMATION - It is possible to change postal address through your web account until 31 March 2023. For any other amendments please contact the Volunteer Team at Action (+44 (0)1483 741430).

MISSING INFORMATION - In the event that information is sent to you by post and is mislaid in the post, please contact Action and we will re-issue the information to ensure that you can still Volunteer at the Event.

CANCELLATION - You are permitted to withdraw your application at any point, however we politely request a minimum of fourteen (14) days’ notice, Saturday 6th May 2023, by contacting the Volunteer Team. Action does reserve the right to cancel your application and or confirmation of Volunteering if essential criteria are not met.

APPLYING ON BEHALF OF SOMEONE ELSE - You may make an application for any member of your team, provided that you have their permission to provide the required information and accept these terms and conditions on their behalf. By filling out the form you agree that all the information that you have submitted is correct. 

YOUNG VOLUNTEERS
- Action cannot accept entries for anyone aged under 13 on 20 May 2023.
- An adult must accompany any Volunteer aged under 18 for the duration of their Volunteering. The adult guardian must also apply to Volunteer for the same length of time, or longer. The adult application must be completed before the Young Volunteer can apply. 
- Young Volunteers with their guardians will only be asked to Volunteer in MoonWalk City and are not permitted to Volunteer overnight.
- Groups including applicants aged between 13 and 17 must be a minimum ratio of 1 adult to 5 Young Volunteers. 

ANIMALS - No animals apart from guide dogs are allowed to accompany a Volunteer or enter the Start and Finish enclosure at MoonWalk City.

ALCOHOL AND SMOKING - No alcohol is to be brought into MoonWalk City or consumed during the Event. Smoking is not permitted at the Event; The MoonWalk is a completely smoke free zone.

BEHAVIOUR - By applying to become a Volunteer, you are agreeing to follow the rules and reasonable requests of behaviour as communicated to you in the Volunteer Handbook and briefing pack that will be sent to you in advance of the Event. There will also be a Virtual Volunteer Briefing prior to the night. 

MEDICAL INFORMATION AND LIABILITY - You are responsible for your own medical condition. If you are in doubt about your ability to Volunteer or you have any medical condition that you feel we should be aware of, please contact the Volunteer Team. None of Action, WTW, the charities benefiting from WTW's grants nor the Event sponsors (together the Organisations) accept any liability for the health of the Volunteer. If you are NOT a UK resident or entitled to receive NHS 

healthcare services, Action advises that you should have personal insurance that covers you for Volunteering in road walking sporting events. Action reserves the right to require any person to withdraw from Volunteering.

DISABLED APPLICANTS - We welcome you to Volunteer, however due to the nature of the Event it is important for us to make sure that we find the most suitable role for you and ask that you contact the Volunteer Team (+44 (0)1483 741430) prior to registration so we can gather more information.

LIABILITY - The Event is operated by Action. Save for Action, none of the Organisations are engaged in the operation of the Event. Therefore, none of WTW, any charity benefiting from grants from WTW, or the sponsors of the Event have any liability in relation to the Event. Save for death or personal injury caused by Action's negligence, the Organisations exclude all liability for any loss, damage, injury, consequential loss suffered by any Volunteer personally or to their property as a result of their participation in the Event.

INTELLECTUAL PROPERTY (IP) - WTW owns the IP rights in the name Walk the Walk and the names of its events, including but not limited to The MoonWalk and The SunWalk. These rights include both trademarks and copyright. You are not permitted to use any of the rights owned by WTW, including the names of events or these terms and conditions, for your own purposes or to raise funds for WTW other than in connection with events and challenges approved by WTW.

COMPLAINTS - If you have any complaints or queries, please write to Walk the Walk in Action Limited, 6 Genesis Business Park, Albert Drive, Woking, GU21 5RW, United Kingdom.

LEGAL INFORMATION - This Agreement is only available in English and a copy will be available on the website at www.walkthewalk.org (the WTW Website), it shall be governed by the laws of England and Wales and Action, and you hereby submit to the exclusive jurisdiction of the English Courts.

DATA PROTECTION - Action will process your personal data in accordance with the WTW subject information statement which is included in the privacy policy on the WTW Website. Please note that Action will not sell or allow any third-party use of its database.

I have read and understand the Terms & Conditions *

Terms and Conditions as a PDF

Walk the Walk

The MoonWalk London 2023 Volunteering

Group Name

Group Members

Primary Contact / Team Leader

Address Details

Emergency Contact Information

When Can You Help?

Role Preference

How did you hear about us?

Primary Contact

Communicating With You

Volunteer Policy

Allergies, Medical and Mobility

The MoonWalk London 2023 Volunteering

Group Name

Group Members

Primary Contact / Team Leader

Address Details

Emergency Contact Information

When Can You Help?

Role Preference

How did you hear about us?

Primary Contact

Communicating With You

Volunteer Policy

Add Member

Allergies, Medical and Mobility

Confirm Email

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